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What Is The Disadvantages Of Microsoft Office Access?

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James Kent Profile
James Kent answered
As with most products; Microsoft Office Access has been subject to a conflict of opinion since its release. Some feel it is not up to the challenge of business use whereas other businesses use it for all of their required functions with no problems at all. Most issues seem to arise when larger companies try and utilize MS Office in place of a product specifically designed for business use. 

Access has been designed to be used more like a personal database than for corporate use. Multiple users can be supported over a workgroup alright however the total number of users (usually around 50 or so simultaneous) is small. That means Access is more useful for individual departments or the SMB (small and medium business sectors). Access also has difficulty dealing with databases larger than 2GB in size, though just to be safe one should limit usage to about 1GB.

As you scale up the size, performance becomes slow and can even reach the point of unresponsive. Use of multimedia data, even including digital camera photos, can use up this limited space very quickly. Until the 2007 version of Access, the way that images and other attachments were stored in Access databases resulted in a slowing in performance. Though the attachment field in Access 2007 takes care of that, the overall 2GB space could limit you very quickly. Many indicate that the SQL Server is a more real database, since it competes with enterprise-level databases like Oracle.

Another difficulty pointed out by many is how publishing anything other than static files is a problem with Access. It takes quite a bit of work to make data access interactive. You could use Sharepoint but that represents a significantly large investment. Many believe that the SQL in MS Access is not as robust as other databases. There's a very prevalent belief that Access is oriented towards developers rather than end users. This opinion has changed slightly with the introduction of Access 2007, but it's still there to a great extent.

This is not to say that MS Access doesn’t have its positives and for many users it has no noticeable flaws. You will notice in the above disadvantages that problems arise when MS Access is used by larger companies. For home use or small business, Access has many advantages; most notably, its familiarity to most users. It is a perfectly good system when used in its intended way.
Magsila Barbie Profile
Magsila Barbie answered

Microsoft Access is useful for individual departments or small-to-medium business sectors. Any sector whose usage goes beyond 2 GB will hit a wall and discover limitations.

Structure Query Language (SQL) — SQL for MS Access is not as robust as MS SQL Server or Oracle, to just name a few.

One file — All the information from your database is saved into one file. This limits options and how you choose utilize data; slowing down reports, queries, and forms. Its performance becomes slow as the user scales data size. Multimedia data can use up MS Access limited space quickly.

Anonymous Profile
Anonymous answered
Really confusing and complicated to first create a database but after that it is fairly straight forward to do what you want with it. It also lacks in the amount of data the software can handle, up to 1GB and adding pictures takes up a lot of room.
Anonymous Profile
Anonymous answered
• Expensive
• Not as powerful as excel in terms of mathematical functions
• File sizes increase dramatically if graphics are included
• More complexity
camila imac Profile
camila imac answered
Microsoft Access is easy than SQL,but its not secure.Nowadays if someone is looking for secure way for database magement then everyone go for sql not for Access.

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